A resume for an office secretary job will likely be one of the first things a hiring manager sees when you apply for an administrative assistant position. When searching for secretary jobs, it can be tempting to target only companies that specifically list “secretary” as their primary job title. In truth, though, almost every company has administrative needs and tasks that require someone to take on secretarial duties—even if they aren’t listed as secretary duties in the job description. And because there are so many types of secretary jobs, it is essential to tailor your resume accordingly. A great way to do this is by creating a resume highlighting your specific experience and skills—rather than general secretarial duties that could apply to just about any business.
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What should be included in your Office Secretary resume?
Businesses are looking for candidates who can hit the ground running, so having a solid and relevant work history is essential. When writing your Office Secretary resume, include your work history, starting with your current or most recent position and working back as far as you’ve held full-time positions. If you’ve held multiple positions at a single company, it is typically best to list the job title and dates of employment for each position. This will help hiring managers see your complete work history and make your work history appear more extensive. Another section that should be included on your Office Secretary resume is education, training, and special skills. You don’t have to list every course you’ve ever taken or every certification you hold. Instead, focus on the most relevant skills to the job you’re applying for. For example, if you’re applying for a job requiring computer skills, including appropriate computer certifications on your resume will make you stand out from the crowd.
How to format your Office Secretary Resume
There are no steadfast rules regarding resume formatting, but there are a few best practices that many hiring managers look for when reviewing job applications. Resume paper color and typeface style are not essential factors in a hiring decision, but how you organize and present your information is. When formatting your secretarial resume, the two most important things you can do are keep it clean and organized and make sure the content is easily readable. Clean and organized refers to how your resume is laid out. Generally, a one-page Office Secretary resume is preferred. Still, it is essential to keep it as clean and organized as possible to avoid looking like you’re trying to stuff as much information as possible onto a single page. If you have more experience or have held many relevant positions, you may need multiple pages for your resume. Making sure the content is easily readable refers to font size and legibility. You may have a great resume, but it might be worth nothing if a hiring manager can’t read it. Make sure you’re using a font that is easy to read at a glance—neither too small nor too large.
Tips for Writing an Office Secretary Job Resume
When writing your Office Secretary resume, emphasize your applicable skills and experience. Employers want to see what you can do for them, so don’t just list your duties and responsibilities. Instead, focus on accomplishments and the results you achieved in each position. If you have held multiple places at the same company, you can use the Summary section of your resume to note the length of time you were employed at each position. Then, you can use the bulk of your resume to detail the specific responsibilities and skills you gained in each position. If you have held only one position, you can still use the Summary section to note your total time at the company and your general duties. Then, use the rest of your resume to detail your specific skills and accomplishments.
Key Words and Phrases for Office Secretary Resumes
When writing your Office Secretary resume, remember that hiring managers are likely skimming your resume for keywords and phrases, such as “customer service” and “assistant manager.” If you’re targeting specific companies for employment, it is helpful to use a keyword search to find out what skills and qualifications hiring managers are seeking. This will help you target your resume and cover letter toward the specific needs of a given business. If you’re not targeting a particular company, it can be helpful to use a keyword search to see what other people in your industry are using as keywords and phrases on their resumes. This will give you ideas for how your resume should be written so that you can be found during an employer search.
Conclusion
Your office secretary’s resume should highlight your relevant skills and experience. It should also be cleanly organized and easy to read. Additionally, it’s a good idea to include keywords and phrases relevant to the job type you’re applying for. When writing your secretarial resume, focus on your applicable skills and experience. Employers want to see what you can do for them, so don’t just list your duties and responsibilities. Instead, focus on your accomplishments and the results you’ve achieved in each position. An excellent secretarial resume will get your foot in the door and help you land that interview. From there, it’s up to you to show hiring managers why you’re the best one for the job.