Working as an office assistant can be a great way to get your foot in the door of a company you want to stay with long-term. Working as an office assistant can also help you gain valuable experience that can help you stand out when applying for another job. If you are interested in working as an office assistant, your resume will likely be one of the first things a potential employer sees about you. A well-written and organized resume is essential to getting the job. Use this Office Assistant Resume Example and Writing Guide to create a resume that will catch the attention of potential employers.
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What to Include in Your Office Assistant Resume
A strong office assistant resume should include:
- Your name and contact information
- A strong and eye-catching title
- Your work experience
- Your education
- A summary of your qualifications
- References
- Other relevant information, such as membership in professional organizations.
Things You Should Not Put in Your Office Assistant Resume
A resume for an office assistant should not include:
- Negative reasons for leaving past jobs
- Overly general or vague language
- Generic skills
- Information unrelated to the job or industry you are applying for
Tips for a Great Office Assistant Resume
Use action verbs and numbers – When you list your duties and past responsibilities, use strong action verbs and include numbers to quantify your experience. For example, instead of listing “Assisted the management team with financial reports and analysis,” list “Assisted the management team with financial reports and analysis, including creating budgets and completing financial analysis for five new business ventures.” Order your information wisely – Resumes are meant to be quick reads, so you don’t have too much information for a reader to process. Organize your resume in reverse-chronological order, placing your most recent information first. This will allow your potential employer to see your current skill set and how it can be applied to the open position.
Resume Objectives
A resume objective statement can be used on a resume for an office assistant to help an employer understand the type of job you are looking for. Resume objectives can be beneficial if you apply for jobs outside your expertise. For example, suppose you are used to working as an office assistant at a law firm. In that case, you can write an objective statement such as “Seeking a position as an office assistant at a law firm that will allow me to utilize my organizational skills.” If you are applying to many different jobs, an objective statement is an easy way to clarify what types of jobs you are looking for. Resume objectives should be clear and concise and should not contain negative language.
Summary of Qualifications
A summary of qualifications can be used on a resume for an office assistant to show an employer why you are the best candidate for the job. An overview of capabilities can be beneficial if you have little work experience or a work history that does not apply to your current job search. For example, if you are applying for a job as an office assistant at a nonprofit organization, a summary of qualifications can include: “Organization and interpersonal skills gained through experience as an office assistant in a large investment firm.” If you have glowing reviews or are applying for a job requiring certification, a summary of qualifications can help you explain why you are the best employee.
Work Experience
Include your work experience in reverse-chronological order, starting with the most recent incident. Include the company’s name, job title, and start and end dates. If you have long gaps in your work history, be sure to explain them. Most importantly, make sure your resume does not include false information. Managing your work experience on your resume is a great way to highlight your skills and experience. If you have a wide variety of expertise, highlight the skills you have gained from each job. If you have only held a few different jobs, you’ll want to ensure each job is relevant to the position you are applying for.
Education
Include your education in reverse-chronological order, starting with the most recent degree. Include your major, minor, GPA, and honors or special certifications. If you have a degree not relevant to the job you are applying for, do not include it. Instead, enclose any relevant coursework or certifications. If you are still in school or have not yet graduated, include the expected graduation date.
Conclusion
An office assistant resume should conclude with a short paragraph summarizing your qualifications and desire to work for the company. For example, you can write a conclusion: “My proven organizational skills and ability to work independently make me an excellent choice for the office assistant position. I am excited to use my skills to contribute to the company.” Keep these tips in mind as you write your office assistant resume. A strong resume can help you get the job you want.